The digitization of work instructions has become a key piece to optimize operational efficiency and productivity. But, what exactly are digital work instructions and what are their advantages over traditional paper instructions?
Digital work instructions: definition and advantages
Digital work instructions are documents that detail the procedures and steps necessary to perform a specific task, presented in electronic format.
These may include text, images, videos, interactive graphics and other multimedia resources to facilitate the understanding and execution of tasks.
In the context of Industry 4.0, these instructions can even be integrated with digital systems such as the Internet of Things (IoT), artificial intelligence (AI) and augmented reality (AR) to improve precision and efficiency at work.
Advantages of digitizing work instructions
1. Easy access to documentation and real-time updates
Digital instructions can be accessed at any time and from anywhere via mobile devices, tablets, computers and plant terminals. This eliminates the need to search for physical documents, saving time and reducing production delays.
Additionally, this type of documentation can be updated instantly and distributed simultaneously to all employees. This ensures that everyone has access to correct information, something essential to maintain quality and safety in processes.
2. Standardization and improvement of quality and safety of processes
Digital instructions help workers better understand procedures, reducing errors and improving precision in the execution of tasks, since they allow the incorporation of multimedia files such as images, videos, etc.
By clearly outlining steps, procedures and requirements, digital instructions help ensure that tasks are done consistently, regardless of who performs them. This standardization can minimize errors, reduce process variability, and improve overall quality.
Work instructions also play an important role in increasing workplace safety. They include step-by-step procedures for handling hazardous materials, operating machinery, performing high-risk tasks, etc. Following these instructions helps minimize accidents, injuries, and potential legal liabilities.
3. Retention of tribal wisdom
As we already explained in this article, the manufacturing industry must face new workforce challenges, as the retirement of baby boomers is causing a growing skills gap.
In this scenario, digital documentation can be key to retaining tribal wisdom and avoiding the loss of knowledge necessary to ensure the versatility and operational continuity of the factory.
4. Cost reduction
Digital work instructions contribute to cost savings in different ways. On the one hand, they eliminate the need to print manuals and spend money on paper and other supplies.
On the other hand, digitization usually leads to an improvement in procedures and equipment management, allowing cost savings due to repairs, unscheduled stoppages, defects and non-conformities in production, etc.
How does Mapex help you digitize your work instructions?
An MES solution like Mapex plays a crucial role in digitizing work instructions. These are just some examples:
Centralization of instructions on a single platform
A MES centralizes all work instructions in a single platform so that all employees have access to the most up-to-date version, eliminating the confusion that can arise from multiple paper versions.
Monitoring compliance with instructions in real time
With a MES, companies can monitor complying with work instructions in real time and obtaining immediate feedback from workers. This facilitates rapid problem identification and resolution, as well as continuous process improvement.
Improvement of the operator training process
The MES supports the inclusion of multimedia content such as tutorial videos, which can improve training and workers’ understanding of procedures. This is especially useful for complex tasks and during the onboarding of new employees.
Digitizing work instructions offers a wide range of benefits ranging from improving efficiency and accuracy to reducing costs and supporting environmental sustainability. An MES system significantly facilitates this process, centralizing information, automating the distribution of instructions and providing real-time monitoring of compliance.
Adopting digital work instructions is an essential step for any organization that wants to stay relevant and competitive in the era of Industry 4.0. If this is your goal, do not hesitate to contact us through this form so we can help you achieve it.
