Towards a more proactive industrial maintenance: how can a CMMS help you achieve your goal?

If you want to drive the digital transformation of your industrial company and do not know where to start, the maintenance area is a good place to begin. In this article we explain how a CMMS solution like MapexMM can help you promote preventive actions and be much more efficient and productive.

Always adopting a reactive approach to industrial maintenance management can be very costly. In fact, if your company limits its maintenance activities to acting only when it is too late, you are probably familiar with some of these situations:

  • Equipment more prone to breakdowns.
  • Unscheduled downtime caused by recurring machinery failures.
  • High maintenance costs that affect the company’s bottom line.
  • Bad practices and errors in maintenance procedures and interventions.
  • Decentralized information that prevents maintenance tasks from being carried out in an agile manner.

To leave behind the problems associated with 100% corrective maintenance, it is necessary to focus on other types of strategies and promote them thanks to the use of new technologies.

Below, we explain the benefits of optimizing industrial maintenance management and how a CMMS solution such as MapexMM can help you boost efficiency and savings in this department.

What can you achieve with good industrial maintenance management?

Downtime reduction

Operario de mantenimiento reparando avería con cascos y mono azul

Unscheduled downtime is a major challenge for manufacturers, regardless of their industry. Downtime has an impact on a company’s productivity, reputation and customer relations.

In this respect, the use of a CMMS solution is vital to limit the frequency and duration of production stoppages through…

1. A greater focus on preventive actions:

Here, the role of CMMS is to make it easier for companies to plan preventive maintenance tasks according to the needs of each machine, generating work orders automatically and assigning them to the appropriate technicians within the organization. In this way, we extend the useful life of the equipment and ensure that they operate smoothly and at full performance.

2. A greater capacity to anticipate the demand for spare parts:

Sometimes, production stoppages take longer than they should due to a lack of spare parts availability. A CMMS is key to avoiding this type of situation, as it provides a true picture of inventory and helps predict future needs.

3. Greater control over the maintenance workload:

With the help of a CMMS, organizations have complete, real-time visibility into ongoing and pending work orders, breakdowns, backlogs, etc. In addition, they have accurate information to plan tasks according to their production priorities and to reduce the response time of maintenance professionals.

Increased operational efficiency

Operario de mantenimiento industrial visualizando documentación en terminal

Searching for information and manual data entry are two tasks that do not bring any added value but continue to hinder the path to operational excellence for many companies.

Did you know that the implementation of a CMMS allows you to be more efficient and competitive in this regard? Let’s look at two examples…

1. Task automation:

A CMMS is designed for companies to automate the management of corrective maintenance operations and the planning of preventive actions. In addition, it is a very useful tool for reporting a breakdown and requesting the intervention of a technician quickly and from anywhere in the factory (especially if it is available for mobile devices).

2. Digitization of documentation:

Thanks to a CMMS, organizations can digitize all the information in the maintenance area. This makes it possible to centralize documentation in a single system, reducing the effort required to search for data and providing technicians with the necessary resources (checklists, images, videos, etc.) so that they can perform their work correctly and in the shortest possible time.

Costs reduction

Operario de mantenimiento visualizando documentación digital

Minimizing downtime and increasing operational efficiency leads to cost savings.

Likewise, implementing a CMMS solution also has a positive impact on companies’ bottom line because they have greater control over…

1. The management of spare parts stock:

Both the over-purchase of merchandise and the lack of spare parts when there is a breakdown mean additional costs for companies. With a CMMS it is possible to manage this inventory in an adjusted way, ordering only the necessary quantity when it is required, thus reducing safety stocks and, therefore, the cost of fixed assets for this concept.

2. The maintenance required for each equipment:

In order to extend the useful life of equipment, preventive maintenance that takes full account of the manufacturer’s specifications is mandatory. A CMMS facilitates this task, since it provides companies with a single record for each piece of equipment, with all the basic information so that trained operators can carry out periodic inspections or deal with last-minute breakdowns.

3. The energy consumption:

Adopting a proactive maintenance strategy with the help of a CMMS also leads to a reduction in energy expenditure in production plants. A well-maintained and fully functioning asset will always be much more energy efficient.

4. The most relevant KPIs:

Having reliable maintenance metrics is critical to spot trends, identify recurring problems and make informed decisions to reduce costs and drive continuous improvement. The CMMS collects data related to equipment performance and work orders, and allows department managers to access them in real time. The platform generates historical reports automatically, providing visibility into costs, processes and important indicators such as MTBF or MTTR.

If your industrial company does not yet use a CMMS in its daily maintenance management, Mapex can help you implement and obtain all the benefits of this solution. Contact our team to learn more about this module, which is already available in the MapexMobility app.

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